WorkOps replaces scattered spreadsheets and paper forms with one intelligent platform. Manage leave, expenses, purchases, salary advances, and more — with full audit trails and multi-level approvals built in.
Platform Capabilities
From the first leave request to the final payment voucher, WorkOps handles every operational workflow with enterprise-grade controls.
Configure leave types, day limits, carryover rules, and multi-level approval chains. Employees apply online; managers approve or decline with a single click.
Capture receipts digitally, attach supporting documents, and route claims through finance approval. Full audit trail and PDF export for every claim.
Raise purchase orders, assign to vendors, track delivery status, and reconcile with payment vouchers — all inside one workflow.
Employees request salary advances with justification. HR and Finance review, approve, and schedule repayment deductions automatically.
Generate standardised payment vouchers linked to approved requests. Finance teams authorise, record reference numbers, and maintain clean books.
Plan and approve business trips end-to-end: destination, dates, per-diem estimates, transport mode, and manager sign-off before booking.
Real-time dashboards surface headcount, leave utilisation, expense spend, and module-level KPIs. Export to PDF or CSV for board reporting.
Every create, update, and delete action is logged with the acting user, timestamp, IP address, and a field-level diff of before/after state — fully immutable.
Log fault descriptions, cost estimates, and invoice numbers against a company vehicle. Compares estimated vs. actual cost automatically on every printed form.
Request hardware, software, or mobile data bundles through the same approval engine as everything else — no separate spreadsheet or email chain.
Every pending decision, across every request type, in one queue with bulk approve/reject and keyboard shortcuts. Going on leave? Delegate your approvals to a colleague for a date range — attributed, so accountability never blurs.
A live, visual reporting-line chart built from real supervisor relationships. Sign in with Microsoft 365 and your department, job title, and staff ID sync in automatically — no manual data entry.
Getting Started
No lengthy implementations, no consultants required. WorkOps is designed for fast time-to-value.
Create your company profile, define departments and job positions, set your fiscal year, and configure approval chains for each operational module. The onboarding wizard guides you through every step.
~10 minutesImport employees via a simple CSV template or add them individually. Assign roles and departments, and invite everyone with a single email blast. Microsoft 365 Azure AD sync is available for automatic provisioning.
~10 minutesEmployees submit requests from day one. Approvers receive instant notifications. Finance teams process vouchers. HR monitors leave balances. Executives see live dashboards. Everything in one place.
ImmediatelyWhy WorkOps
Every architectural decision in WorkOps was made with enterprise security, scale, and compliance in mind — without the enterprise price tag.
Complete logical data isolation per organisation. Row-level security at the database layer ensures no cross-tenant data leakage is architecturally possible.
Sign in with existing Microsoft 365 credentials via Azure Active Directory. No extra passwords, no shadow IT — seamless enterprise identity management.
Granular role matrix from ADMIN down to EMPLOYEE ensures every user sees only what they need — and can only act within their sanctioned authority.
Instant in-app and email alerts keep approvers on top of pending requests. Configurable per event type and per role to avoid notification fatigue.
Every state change is logged immutably with actor identity, timestamps, and before/after state diffs — ready for internal audits and regulatory reviews.
All records, reports, and vouchers export to professional-grade PDFs and structured CSVs for seamless integration with external accounting systems.
Pricing
Scale from a lean team to a large enterprise without renegotiating your contract. All plans include free data migration assistance.
Perfect for small teams getting started with digital operations.
Full-featured operations platform for growing companies.
Tailored for large organisations with complex requirements.
Documentation
The WorkOps Administrative Guide is a comprehensive reference for system administrators and HR operations teams. Covers every module, role, and configuration option in detail.
PDF · 10 chapters · No email required
FAQ
Yes. WorkOps uses JWT-based authentication with short-lived access tokens, role-based access control at the API and UI level, full audit trails on every data mutation, and Microsoft 365 SSO. All data is encrypted at rest (AES-256) and in transit (TLS 1.3). We support IP allowlisting and session management for additional security.
Each organisation is assigned a unique companyId at registration. Every database query in WorkOps is scoped to this companyId — no cross-tenant data leakage is architecturally possible. Row-level security policies at the database layer provide an additional enforcement barrier beyond the application logic.
Microsoft 365 Azure Active Directory Single Sign-On is available on the Professional and Enterprise plans. Employees can log in with their existing Microsoft credentials, and Microsoft Teams notifications for approval events are already supported via an incoming webhook (Settings > Integrations). M365 calendar synchronisation for approved leave is on the roadmap for Q3 2026.
WorkOps supports fully configurable multi-level approval chains per module. For example, a leave request can require sign-off from Supervisor → Manager → HR in sequence, with escalation if an approver is inactive. Conditional branching (e.g., requests above a threshold require Finance sign-off) is available on Professional and above.
Absolutely. Administrators can define any number of leave types (Annual, Sick, Maternity, Compassionate, Study, etc.) and configure default day allocations, maximum carryover days, accrual methods (monthly, quarterly, or annual), and whether days lapse or roll over. Per-department overrides are also supported.
WorkOps ships with 8 built-in roles: ADMIN (full system access), MD (executive read + final approvals), HR (people operations), FINANCE (financial module management), MANAGER (team-level approvals), ASSISTANT_MANAGER (delegate approvals), SUPERVISOR (front-line approval), and EMPLOYEE (self-service). Each role has a fine-grained permission matrix you can view in the Admin Guide.
Yes. WorkOps is built mobile-first with a fully responsive layout that adapts from 320 px handsets to wide desktop monitors. All forms, approval flows, and dashboards are touch-optimised. A dedicated Progressive Web App (PWA) mode for offline form drafting is planned for Q4 2026.
Every state-changing action — create, update, delete, status transition — is automatically captured in an immutable audit log. Each entry records the acting user, their role, the target record type and ID, the action performed, a JSON diff of before and after state, and the precise UTC timestamp. Audit logs are searchable and exportable by administrators.
Most companies are fully operational within 30 minutes. You create your organisation, add departments and positions, import employees via CSV (or create them manually), configure approval chains per module, and launch. Professional and Enterprise customers receive an onboarding call. Detailed setup documentation is available in the downloadable Admin Guide below.
Starter customers have access to community forums and email support with a 48-hour SLA. Professional customers receive priority email support with a 4-hour response SLA during business hours. Enterprise customers get a dedicated account manager, a 1-hour critical-issue SLA, and optional 24/7 phone support. All plans include access to the full documentation portal.
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Join companies across Africa that have replaced paper forms and scattered spreadsheets with WorkOps. Your team will be live in under 30 minutes.